What belongs in site documentation?
A recurring-site record should identify the location, the work included, access arrangements, equipment, procedures, known hazards and dated observations. Photos need enough written context for someone who was not there to understand them.
Separate standing instructions from visit observations
Standing instructions describe how the site normally works. Visit observations explain what happened on one occasion. Combining them in a single growing paragraph makes temporary conditions look permanent.
- Description: arrival point, scope, access contact and recurring restrictions.
- SOPs and equipment: the method and supplies the crew should review before leaving.
- Notes and photos: the date, precise area, observed change and next action.
An example of documentation another worker can use
Illustrative example: “East service entrance, beside the loading bay. Reception issues visitor badges after 7 a.m. On September 15, the loading bay was closed for resurfacing; confirm reopening with reception before the next visit.” A labeled entrance photo helps the crew recognize the right location. The date prevents a temporary closure from becoming an unexplained permanent rule.
Use SiteSight as the shared location record
Create the job once and attach notes, photos, hazards, equipment and SOPs. Authorized company members can open the same information on a phone. SiteSight does not provide construction drawing control, inspection certifications or an immutable audit trail; use the systems required for those workflows alongside your site record.
Keep this knowledge with the site
SiteSight keeps job descriptions, equipment, hazards, SOPs, notes and photos in a shared company workspace. Give the returning crew the context you have already captured.
See pricing